Recruitment Privacy Statement
Thank you for expressing your interest in career opportunities at Datatrust Associates. As data controller, Datatrust Associates processes the personal data you provide (contact details, CV, evaluation notes, and/or any other personal data you may provide) for recruitment purposes. This Privacy Notice explains how we collect, process, and store your personal data for our recruitment activities, in compliance with the General Data Protection Regulation (GDPR).
1. How we collect your personal information
We may receive your data directly from you, for example when you apply for a position via our website, via online vacancy portals, or send it directly to our team. We may also receive your data indirectly, for example when you are referred by one of our employees, or when we collect your details at a recruitment event. In addition, we may collect publicly available information, for example from professional networking platforms such as LinkedIn.
2. How we use your personal information
Datatrust Associates will conduct the following processing on your personal data for our recruitment purposes:
- Collect, process and store your job application, whether it is spontaneous or related to a job opening
Legal basis: Processing necessary for the purposes of the legitimate interests pursued by Datatrust Associates, namely to assess and evaluate your profile before deciding on entering into a potential contract (GDPR article 6.1 f)
Profile of personal data will be kept for maximum two years after your last application, unless you provide your consent for an additional period of two years
- Store your profile in our recruitment database of candidates for future possible roles within Datatrust Associates
Legal basis: Processing based on consent to store your profile in our recruitment database for future possible roles within Datatrust Associates. (GDPR article 6.1 a).
Profile of personal data will be kept under consent for maximum two year after your last consent, unless you provide your consent for an additional period of two years.
- In case of hiring, to prepare your (employment) contract as a new member of Datatrust Associates.
Legal basis: Processing necessary for the performance of a contract to which you are party (GDPR article 6.1 b)
In case of hiring your profile will be used to prepare the contract. Your data will be processed for as long as needed to establish the contract, which will not exceed the legitimate interest retention period of two years as mentioned under the first type of processing above.
- In case of hiring, to evaluate your performance during the first half year of employment at Datatrust Associates.
Legal basis: Processing necessary for the purposes of the legitimate interests pursued by Datatrust Associates, namely to evaluate whether the employee’s performance is in line with the discussed and provided information during the recruitment process – GDPR article 6.1 f)
In case of hiring, your profile will be kept for 6 months after the contract has been signed.
3. How we share your personal information
To enhance the efficiency of our recruitment process and manage candidate information securely, we rely on Recruitee. As a GDPR-compliant processor, Recruitee handles the technical side of processing your personal data. Recruitee’s data processing agreement guarantees appropriate technical and organizational measures. Our choice of Recruitee is rooted in its commitment to data protection regulations and its adherence to high standards of privacy and security.
We may also make use of AI assistants and Recruitee's AI functionalities to support certain steps of the recruitment process. These AI functionalities are used for support purposes only and do not result in scoring or automated decisions that produce legal or similarly significant effects. All decisions are made by human recruiters.
4. Your rights
You have the right to:
- Access your personal data
- Correct any inaccuracies in your personal data
- Erase your personal data
- Restrict the processing of your personal data
- Object the processing of your personal data
- Obtain a copy of your personal data and data portability
- Withdraw consent at any time, without any negative consequences
We would like to inform you that you have these rights under certain conditions and only insofar reasonably possible and allowed by applicable law. We would also like to inform that you have the right to lodge a complaint with the Belgian Data Protection Authority should any of your rights be violated.
If you have any questions or concerns regarding your data, feel free to contact us at info@datatrustassociates.com.
